Privacy Policy

Last updated: January 2026

Introduction

12WY Reports ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your information when you use our service.

Information We Collect

Account Information

  • Email address (from Google OAuth)
  • Display name (from Google OAuth)
  • Google account ID

Calendar Data

  • Calendar events that contain 12WY tags (e.g., #12wy, #12WY, "12 week year")
  • Event titles, descriptions, dates, and times
  • Event completion status

Usage Data

  • Goals you create
  • Seasons you define
  • Performance metrics and reports

How We Use Your Information

  • Goal Tracking: To match calendar events to your defined goals and track progress
  • Report Generation: To generate weekly performance reports sent via email
  • Service Operation: To provide and maintain the 12WY Reports service
  • Communication: To send you weekly reports and important service updates

Data Storage and Security

  • All data is stored securely in our database
  • OAuth credentials (refresh tokens) are encrypted using industry-standard encryption
  • We use secure connections (HTTPS) for all data transmission
  • Access to your calendar is read-only - we never modify your calendar events

Third-Party Services

We use the following third-party services:

  • Google Calendar API: To read your calendar events (with your explicit permission)
  • Email Service (SMTP): To send you weekly reports
  • Railway: To host our application and database

These services have their own privacy policies. We encourage you to review them.

Your Rights

You have the right to:

  • Access your personal data
  • Delete your account and all associated data
  • Revoke calendar access at any time through Google Account settings
  • Opt out of email notifications in your account settings

To delete your account, please contact us or use the account deletion feature in settings.

Data Retention

We retain your data for as long as your account is active. If you delete your account, we will delete all associated data within 30 days, except where we are required to retain it for legal purposes.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.

Related Documents

Your use of the Service is also governed by our Terms of Use. Please review the Terms of Use to understand your rights and obligations when using the Service.

Contact Us

If you have any questions about this Privacy Policy, please contact us through your account settings or via the support channels provided in the application.